Vendor Management Software

From due diligence, risk assessment, planning, and contract review, to ongoing monitoring and oversight Quantivate™ Vendor Management software allows your organization to develop a comprehensive vendor management process and obtain a complete view of your vendor relationships and risk.

In today's complex business environment, vendors play a key role in the success of your organization. However, relying on vendors brings added risk. Managing these vital relationships and risks is important to ensure third-party products and services comply with applicable laws, regulations, and security best practices.

Many organizations simply rely on filing cabinets, spreadsheets, and word processing software to manage their vendor relationships. However, these methods are time consuming and no longer meet growing requirements from auditors, government agencies, customers, and investors. A comprehensive vendor management solution will allow you to protect and manage your resources and maintain successful long-term vendor relationships.

Centralized Vendor Information

With Quantivate Vendor Management you can manage all your vendor information, such as contact information, financials, contracts, and insurance certificates, in one easy to manage web-based application. The system also provides comprehensive on-time notifications of critical expiration and due dates.

Manage Vendor Risk

Quantivate Vendor Management is a powerful solution that gives you the ability to quickly perform due diligence and score your vendors on multiple variables to auto-calculate and determine the overall risk breakdown of each vendor.

Easy to Use Dashboard Interface

Quantivate Vendor Management's customizable dashboard interface gives you at-a-glance information and easy accessibility to important vendor information. Through this dashboard interface you can access reports, your vendor document library, and other essential vendor information. Plus, the system's unique Vendor Management Program Snapshot gives at-a-glance information, in easy to read charts for where each vendor sits in the Vendor Management Process, the classification breakdown (critical, important, non-essential, TBD) of vendors, and the risk breakdown of vendors.

Comprehensive Reporting

Quantivate Vendor Management's robust reporting capabilities give clear visibility into high-risk vendor relationships, the status of vendor assessments, and your organization's overall risk exposure. Complete audit-ready predefined report templates are available for quick no-hassle reporting, including SSAE16 reports. In addition, reports can be customized to fit your specific business needs.

The Quantivate Suite - Data from Across the Enterprise

Quantivate Vendor Management allows your institution to implement industry best practices for efficient audits, and ensure tight integration of the internal audit process with other Quantivate Suite modules; including Audit Manager, Business Continuity, Enterprise Risk Management, and Information Security. No time consuming or costly integration programming is required to gain access to all the risk, compliance, and business continuity data required for your audit processes.

Key Features

• Digital File Library – for easy storage and access to digital files, contracts, etc.
• Notifications – notify specific employees of due dates
• Customizable Report Templates – use prebuilt reports or customize them to fit your needs
• Dashboard Layout –"at-a-glance" status viewing and quick decision-making
• Web Based – easy deployment and automatic updates and maintenance
• User group security – set employee security levels and assign vendors to specific employees
• Auto Back-up – keeps your work safe and secure
• Audit History Log – Track document changes by employee and vendor
• Optional Deployment Services - Save time and effort with services from The Paragon Group
• Guaranteed Compliance - Guaranteed compliance by Farleigh Wada Witt

Benefits

• Gain a detailed picture of your risk exposure from vendor relationships
• Organize your vendors for easy review and access
• Create a consistent standardized vendor management process to increases efficiencies
• Centralize Reporting for greater decision making and resource management
• Enforce vendor risk management policies and controls and in order to ensure regulatory compliance
• Save Time, Effort and Cost by significantly reducing resources and expenses required to perform risk analyses and maintain vendor oversight
• Deliver complete information to senior management for strategic decision making

Guaranteed Compliance

Quantivate Vendor Management tools have been developed with the law firm Farleigh Wada Witt to provide clients with highly effective vendor management processes and tools that satisfy all regulatory requirements. In fact, Farleigh Wada Witt guarantees that the management tools in Quantivate Vendor Management will always comply with current NCUA/FDIC/OCC/CFPB requirements.

Quantivate enables organizations to effectively, and efficiently comply with the various regulations covering financial institutions including:

• FFIEC
• Basel II - Basel Committee on Banking Supervision, Sound Practices for Management and Supervision
• Interagency Paper on Sound Practices to Strengthen the Resilience of the U.S. Financial System
• FDIC
• EFA Act
• Gramm-Leach-Bliley Act of 1999, section 501 (b) PL 106-102 1999 S 900
• OCC 2001-47. Third Party Relationships, OCC, FDIC
  • NCUA
  • Letter to Credit Unions 06-CU-12, Disaster Preparedness and Response Examination Procedure
  • NCUA: Letter to Credit Unions 01-CU-21, Disaster Recovery and Business Resumption Contingency Plans
  • NCUA Letter to Credit Unions 07-CU-13: Evaluating Third Party Relationships
• CFPB
• PCI

Quantivate’s products and services have been audited, reviewed, and passed examinations from many state and federal examiners - including:

• NCUA
• FDIC
• OCC
• State Examiners
• State Insurance Commissioners
• WHO/CDC
• NERC

Optional Consulting and Implementation

Your time is valuable and chasing down vendor information is time consuming, expensive, and often never gets done. As Quantivate's partner The Paragon Group provides outsourced due diligence services to make your vendor management implementation easier, faster, and more cost effective. The chances are your institution shares critical vendors with other institutions. This means that every institution is bearing the full brunt of the cost to meet regulatory requirements for vendor due diligence. We ask – "Why not split the cost across many financial institutions?" Working with your staff on an ongoing basis, Paragon's experts ensure your vendor due diligence program meets regulatory requirements in the following critical areas:

• Developing a Due Diligence Plan
• Establishing Consistent Criticality Rankings for Key Vendors/Contracts
• Annually Gathering all Due Diligence Documentation from Vendors Such as (financials, SSAE16s/SSAE 16s, insurance certificates, credit reports, validation of incorporation, legal actions, information security documentation, human resources, business continuity, etc…)
• Documenting the review of due diligence documentation
• Conducting Risk Assessment interviews with vendor owners
• Facilitating Annual Updates and Audit/Examiner Review